What is personal information?
Personal information is information that can be used to identify you. Such information normally includes your name, address, email, information about your health, travel itineraries, etc.
How do we collect personal information?
There are different ways for personal information to reach our company. The clients like you provide this information when talking to our managers by phone, by email, live chat on our website, or by other means of digital and traditional communication.
In addition to that, your personal information may be provided to us by third parties, such as travel agents and agencies, travel marketplaces and platforms, insurance providers, and people, who are making a booking with us on your behalf.
Booking your travel with us
While booking your travel to Tanzania with Kilimanjaro Outdoor Safaris, both directly and through the network of our partnered travel agencies, travel marketplaces, and other travel professionals and resources, you consent to the collection, use, and disclosure to the third parties, which are various accommodation and third party travel experiences providers in Tanzania and the Tanzania National Parks Authority, the following information:
Sometimes our adventures involve the use of third-party providers of accommodation, such as hotels and lodges, and travel experiences, for example, hot air ballooning in Serengeti. To make these parts of your adventure happen, we may need to provide your personal information to these providers, for example, our partnered hotels are always asking for dietary and nutrition information to provide excellent and safe service. These third parties, however, may not use your personal information for any purposes, but to provide services related to your tour to Kilimanjaro Outdoor Safaris. By booking our adventure trips you agree to these disclosures.
In addition to that, we may use your personal information for the following purposes:
Booking your adventure through a travel agency
If you book your trip with Kilimanjaro Outdoor Safaris through one of our partnered travel agents or agencies, you understand and acknowledge that we will be collecting your personal information from them.
Booking on behalf of other travelers
If you are making a booking with our company on behalf of another person (e.g.your travel companion or when our trip is a gift you are making), you should ensure that the person for whom a booking is made aware of this policy and our terms and conditions.
Our company is working with many partners from all over the world. These partners help us to promote our adventure travel trips (usually by providing consulting and marketing services), generate leads for us, etc. For better targeting and more effective marketing, we sometimes disclose generalized, non-identifiable information about our customers to them.
If you leave a review about your travel experience with Kilimanjaro Outdoor Safaris, this review may be published on our website with your name indicated there (unless you used a nickname while publishing it).
Personal information of the EU citizens
We inform the citizens of the European Union and the United Kingdom that your personal information is kept on our servers in the United Kingdom.
However, as described above, we may sometimes transfer your personal information to the providers of travel experiences outside of the European Economic Area.
Provision of the personal information under the law
We may also disclose your personal information in the cases described in the prevailing laws of Tanzania and the countries where we operate. Such cases may include a court order or other legally valid order of inquiry.
We may also disclose personal information in the cases of defending against legal claims or preventing actual or suspected harm to property or loss.
We may share your medical and health-related information with the relevant medical personnel should it become necessary. Medical information is not shared with the third-party providers of travel experiences or the government unless the circumstances of such a disclosure warrant that it is in your vital interest. You may always opt-out from providing us with your medical and health-related information, however, it is highly recommended you provide this information to make sure that your experience with us is safe.
If you apply for a job with Kilimanjaro Outdoor Safaris, we will collect and use your personal information to determine if you are fit for the role you are applying for. If your job application is successful, then your personal information will be stored at our human resources department in accordance with the established protocols.
Protection of your personal information
Our company is taking reasonable technical and other measures to make sure that all types of personal information at our disposal are stored safely and securely and are not accessible by unauthorized parties. A limited number of our staff (normally a manager handling your booking and your trip leader) are aware of your personal information.
We regularly audit our website, looking for security holes and/or other vulnerabilities.
In addition to that, we do not store your personal information longer than it may be necessary for the provision of our services.
Personal information of the minors
We do not knowingly collect personal information from minors (under 18). If you are a minor, parental consent or consent of a legal guardian is required for you to use our services.
The financial information provided to us, such as the numbers of your credit cards and/or CVV codes are further encrypted through SSL technology.
No paid disclosure to the third parties
We never sell our customer lists to any third parties. The only cases when we may disclose your personal information to a third party are described above, and such disclosures are never pecuniary in nature.
Photo and Video
Sometimes your photo or video may be taken by a member of our staff, a professional photographer hired by us, or by another traveler. Our professional photographers are instructed to always seek permission before making a photo. However, it is advisable to inform your trip leader, a photographer, and other trekkers in advance if you do not want to be photographed.
Sometimes, we may appoint a professional photographer to the group for making promotional images to be posted on our website or used in our printed brochures and other publications. In such cases, we will seek your written consent.
Transfer of the personal information to other parties
When it becomes necessary for us to share your personal information with the third parties mentioned above, at all times we are trying to ensure that the parties with who your information is shared are applying solid confidentiality and privacy management protocols, which comply with the prevailing regulations.
The overwhelming majority of such third parties are located in the EU, UK, Australia, and the United States, where the standards of confidentiality and privacy issues management are known to be high.
Your rights in relation to the personal information
We are committed to keeping our customers reassured that you have complete control over the personal information provided to us. Thus, according to the laws regulations currently in place, some of your rights concerning personal information include:
At all times we will try to act as instructed, however, in some cases, your decision relating to the personal information provided to us may have certain consequences. After you submit your request, our managers will inform you of the consequences that your request will entail.
Also, if you are a resident of the European Economic Area, under the GDPR you have the following additional rights: